City of Shakopee

KEB America, Inc. has an open opportunity to join our administrative department as an Administrative Assistant. This person is responsible for general administrative tasks including accounts receivable duties and reports directly to the VP of Finance.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Main support for all incoming telephone calls
• Accounts Receivable: Process Incoming Payments
• Accounts Receivable: Contact Customers for Payments
• Accounts Payable: Enter Shipping Invoices Related to Customer Shipments
• Prepare and Mail Accounts Payable Vendor Checks
• General Filing: Accounts Receivable, Accounts Payable, etc.
• Daily Scanning of: Production Orders, Delivery Notes and Receiving Documents into SAP
• Daily Incoming/Outgoing Mail: Process/Sort/Distribute
• Update and Post Weekly Sales Chart
• Order Office Supplies
• Make Travel / Hotel Arrangements for Guests
• Set-up and Organize the Catering for Meetings, Client Visits and Company-wide Meals
• Annual Update of Customer Price Book: Coordinate with Sales Manager
• Provide Administrative Support to Management
• Assist and Provide Support to Coworkers
• Follow All Safety Rules and Procedures
• Perform Other Duties as Required or Assigned

Education / Experience

• 2 year Business Associates Degree or
• 2-3 years equivalent administrative / accounting experience

Knowledge, Skills, and Abilities

• Basic computer skills
• Advanced knowledge of MS Word and Excel
• Basic knowledge of SAP
• Ability to work well under minimal supervision
• Ability to effectively prioritize
• Ability to effectively manage time and meet all necessary deadlines
• Able to proficiently read and write in English
• Ability to communicate clearly and effectively (written and verbal)
• Able to do accurate work at a rapid and consistent pace
• Work well independently as well as with others or in a team
• Ability to follow work instructions accurately
• Have attention to detail
• Ability to exhibit high personal morale

Working Conditions

• Office environment

Benefits

• Competitive pay
• 401(k) and match
• Medical, dental, and vision insurance
• Flexible spending account (FSA)
• Health saving account (HSA)
• Life Insurance
• Short-term and long-term insurance
• Paid time off (PTO) and paid holidays
• Employee assistance program (EAP)
• Opportunities for advancement
• Flexible schedule
• Educational assistance
• Growth opportunities
• And more!